Event Special Project Internship

Compensation:

• Stipend determined based on applicant + semester time frame
• College course credit
• Occasional paid off-site staffing opportunities

Reports To: Events and Production Team Internship Lead and various Events and Production Team Member(s)

Hours: 20-29 hours/week

Duties included, but not limited to:

• Dedicated to one main project, with opportunities to work on other projects, if hours allow
• Attend meetings and site visits for the dedicated project and take detailed notes
• Assist project manager(s) on tasks specifically related to the special project
• Contact and coordinate vendors for event, including but not limited to entertainment, logistics vendors, and food & beverage vendors
• Continue to maintain CE Group’s relationships with vendors
• Maintain Microsoft documents (Excel, Word, PowerPoint) with detailed information including Site Maps, RSVP’s through phone line and email, Run of Show, Check Requests, Meeting Notes, etc.
• Research past projects for ideas, entertainment, and budget estimates
• Prepare, inventory, and gather supplies in the CE Group warehouse prior to event
• Assist in project close outs and post event activities by gathering timesheets, invoices, handwriting thank you notes, distributing surveys, etc.
• Provide onsite support for load in, day of the event and load out

Qualifications:

• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Strong, personable customer service and communication skills, both oral and verbal
• Ability to multi-task; deliver results while balancing multiple projects at once
• Strong time management skills
• Must be able to work with a team and communicate well with each team member and function within an office environment